US Department of State

The U.S. Department of State’s Office of Authentications provides document authentication services, including apostilles and authentication certificates:

  • Apostilles: For documents used in countries that are part of the 1961 Hague Convention Treaty. These countries recognize an apostille as the only certification required for a document to be accepted.
  • Authentication certificates: For documents used in countries that are not part of the 1961 Hague Convention Treaty. For many of these countries, the document must also be authenticated at the destination country’s Embassy or Consulate.   Check with Hillsborough Notary for your specific country.

Common documents to be authenticated with the US Department of State include:

US Department of Agriculture – USDA
– Animal/Plant Certifications
– Animal Health Certifications
– Meat and Poultry Export Certificate of Wholesomeness

U.S. Food and Drug Administration – FDA
– Certificate of Free Sale (Can also be issued by the local Chamber of Commerce or State office)
– Certificate of Origin (Can also be issued by the local Chamber of Commerce or State office)
– Certificate of Pharmaceutical Product – FDA

US Department of Health and Human Services – HHS
– Certificate to Foreign Governments
– Certificate of Pharmaceutical Product
– Certificate of Free Sale
– Certificate of Export

US Department of Justice – DOJ
– FBI Back ground check
– U.S. Federal Court Documents
– U.S. Bankruptcy Court
– Petition for Name Change

US Department of Treasury – TRE
– Certificate of Free Sale / Alcohol and Tobacco Tax and Trade Bureau

U.S. Patent and Trademark Office – USPTO
– Trademark / Patent

U.S. Department of Homeland Security – DHS
– Certificate of Naturalization
– Certification of Documents – Form G-24
– Certification of Nonexistence of Record

United States Coast Guard – USCG
– Military Retiree’s Retirement Statement of Monthly Income (RASOMI)

Environmental Protection Agency – EPA

Social Security Administration – SSA
– Income and Benefits Letter

Office of Personnel Management – OPM

Internal Revenue Service – IRS
– Form 6166 Apostille
– Federal Tax Return Apostille
– W2 Forms

U.S. Department of Transportation – DOT

Federal Aviation Administration – FAA

National Archives and Records Administration – NARA

Standard Service

4 weeks
$175 per document
Includes all Govt fees, forms and follow-up
Review of Documents before sending to US DOS
USPS Priority tracking numbers (USDOS does not use FedEx)
US Department of State has suspended all walk-in services
No expedited service available. Current turn-around is approx. 4 weeks
Return by USPS Priority Mail

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